Coronavirus Wedding Postponement Checklist

Did your wedding get postponed due to the Coronavirus? No worries! We've comprised a few tips to consider for your convenience below!

  1. Don’t panic. Easier said than done right? Yes, this is an unprecedented, rapidly changing situation, but with some flexibility, patience—and maybe a little compromise and ingenuity—you can still have the wedding you’ve been planning, just perhaps on a different day. And if you fall in the “I don’t care about this wedding, I just want to get married,” category as long as the courts in your state/District are still open, you can do that right now.

  2. Contact your planner. If you don’t have one, skip to step three. (FYI - Tracey Albert Events offers virtual planning).

  3. Get acquainted with your vendors’ contracts. Review all of your vendors contracts, particularly their policies on cancellations and postponements. If you don’t have a planner, start by contacting your venue. The goal is to disturb as little of the pre-set wedding plans as possible. Changing venues would mean almost starting at square one again. So contact the venue, discuss what, if any, financial ramifications you may have with changing the date, and get a list of available dates in the time frame that you would like to reschedule the wedding for.

  4. Discuss a backup plan. Sit down with your spouse-to-be first, and then anyone else that need be included in that conversation (your parents, for example.) Decide what a second-best-case scenario looks like. Would you rather scrap the original plans than move dates? Is it more important that you preserve your RSVP list or all the details of your big day?

  5. Talk to your vendors and develop a new plan. Call each one individually. They will respect that you reached out directly and it gives you the opportunity to have some honest conversations and walk through the process together. As with all calls, follow-up with a detailed email outlining what was discussed in writing to be sure everyone shares the same understanding and then follow-up with contract revisions.

  6. Make a decision and let all guests know promptly. Many stationers have been offering to make complimentary images with a note for their clients to email or send via Paperless Post to guests letting them know of the postponement. This is a great way to get the word out as quickly as possible. The sooner you send that out, the better so that your guests are in the know. You don’t need to have a new date in order to let them know the wedding has been postponed. You can either say that you will follow-up with an email or mailing with the new date shortly, or you can request they reference your wedding website for evolving details. Once you finalize the new date, we recommend mailing or sending via Paperless post (or whichever digital medium of your choosing) a new save the date which can be simple and to the point. Unfortunately if you have already sent invitations we suggest you send a new one with the new date, details and RSVP information for guests 8 weeks prior to the new date. The price for a re-print won’t be the same cost as the initial invitation suite was, and can also be much simpler if needed. If finances preclude you from being able to resend invitations then I think in this extenuating circumstance sending a paperless post invitation and adding RSVP to your website is acceptable.

  7. Update your wedding website with whatever details you have.Don’t forget to update your room block booking links on your website for the new dates!

#Safeathome #virtualweddingplanning #postponed #Covid19 #socialdistancing #weddingplanning #postponedplanning


© Tracey Albert Events, LLC.

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